Site coordination from the phone
One channel per project or building section. Foremen post photos and questions from the iOS or Android app, the office answers in a thread, and decisions stay with the work instead of in private chats.
Industries
Keep the office and the site on the same drawing.
Chat, tasks, Drive, forms and calls for site managers, foremen and project offices. Defects that turn into owned tasks with photos, current drawings on every phone and daily reports that land in one table.Typical teams Site management, project office, foremen, subcontractorsCore modules Chat, Tasks, Drive, Tables, CallsUsed on Web, macOS, iOS and Android
The problem
The crew builds from the drawing in their pocket. It is not the latest one.
The architect revised a detail on Tuesday. On Thursday the formwork goes up to the old version. A defect was photographed on site, sent in a group chat and forgotten, and the plasterer asks again which rooms are still open.
A building site spreads people across a site office, several floors and a dozen companies. Plans, photos, snags and daily reports exist, but they sit in phones, email attachments and paper forms that reach the office days later.
In Polybase
How a construction team works in Polybase.
Punch lists and defects as tasks with photos
Photograph a defect, turn the message into a task, assign it to the responsible trade, set a due date and track it on a Board or List until it is closed.
Plans and drawings in Drive, with versions
Keep drawings, specifications and protocols in Drive folders per project. Version history shows which revision is current, and PDFs open in the viewer on any device.
Subcontractors as guests in channels
Invite a trade to the one channel that concerns them. They see their drawings and tasks, not the rest of the workspace, and roles decide what they can change.
Daily reports through forms into Tables
Foremen fill in a short form each day for weather, crew and progress. Entries land as rows in a Table that the project office filters by site, trade or date.
Site meetings as calls
Start a call from the project channel when the architect or an engineer cannot be on site, share a screen or a plan, and leave the agreed actions as tasks.
Security and hosting
Subcontractors and clients join as guests in single channels without seeing the rest of the workspace. Roles control who can edit drawings and tasks, and you can host Polybase in our EU cloud or on your own servers.
Run Polybase in our EU cloud or on your own servers. See how data ownership works
FAQ
Questions we hear from this sector.
No. Polybase is a collaboration workspace. Models, scheduling, quantities and invoicing stay in your BIM, planning and ERP tools. Polybase is where the people around them communicate, share files and track open points.
Yes. There are apps for iOS and Android with push notifications, photos can be attached from the phone, and channels can be muted outside working hours. An internet connection is needed to sync.
Yes. Invite them as guests to a single channel, such as a trade or a building section, so they see only what concerns them.
Yes. Files in Drive keep versions, so the team can see which revision is current and go back to an earlier one. Polybase does not interpret CAD or BIM files; it stores and shares them.
Next step
See a punch list that closes itself out.
Book a demo and we will set up a site channel, a defects board and a daily-report form with you.
Industries
(01)
Departments that work as one office.
Chat, documents, tasks and calendars for public agencies. Cases, council meetings and cross-department projects, in one place instead of inboxes.
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(02)
Deals and reviews, with a record.
Chat, documents, tasks and calls for banks, asset managers and fintechs. Every deal, review and sign-off in one place, with a history you can show an auditor.
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(03)
Care teams that hand over cleanly.
Chat, tasks, calendars and calls for clinics, practices and care providers. Shift handover, rotas and internal coordination in one place, instead of private messengers.
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(04)
Project work that stays inside.
Chat, documents, tasks and calls for defense contractors and security teams. Programme rooms with tight membership, and a workspace that can run on a closed network.
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(05)
Where the code, the conversation and the board meet.
Chat, documents, tasks, sprints and calls for engineering and product teams. Pull requests move tasks, incidents become tickets, and the reasoning stays searchable.
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(06)
Client work without the feedback chaos.
Chat, tasks, canvases and calls for agencies and studios. One channel per client, briefs and approvals on a board, and feedback in one place instead of five.
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(07)
From head office to the shop floor.
Chat, tasks, calendars, tables and shared email for retail and e-commerce teams. Campaigns, store tasks and supplier follow-ups in one place.
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(08)
Claims and underwriting, out of the inbox.
Chat, documents, tasks, tables and shared email for insurers, brokers and agencies. A claims queue everyone can see, and broker conversations that do not disappear into mailboxes.
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(09)
Every matter, its own room.
Chat, documents, tasks and calls for law firms and in-house legal teams. One channel per matter, drafting together, and deadlines nobody has to remember alone.
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(10)
Close the month, chase fewer documents.
Chat, documents, tasks and calls for accounting and tax firms. One channel per client, a close checklist per month, and every deadline on one board.
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(11)
Hand over the shift, not the confusion.
Chat, tasks, tables and calls for dispatch, warehouse and freight teams. Shift handovers that survive the night, incidents that become owned tasks, and carrier details in one list.
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(12)
Office and plant, on the same page.
Chat, tasks, documents and tables for manufacturers. Shift notes, maintenance requests and quality issues tracked by the people who solve them.
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(13)
A school that runs on one noticeboard.
Chat, documents, calendars, tasks and email for schools, colleges and training providers. Course channels for teachers, one calendar for the term and a shared inbox for parents.
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