ASYNC VIDEO
Loom is an Atlassian-hosted service. Polybase offers EU-region cloud, private VPC and self-hosting. Offline calls require a self-hosted LiveKit server in the same network; speech services must also suit the network's connectivity requirements.
Polybase keeps channel conversations, documents and tasks together, with live calls for discussion and screen sharing. Eligible channel/DM and meeting calls can be explicitly recorded with configured LiveKit Egress, S3-compatible storage and participant permissions; guests cannot start recording. This is live-call recording, not a dedicated asynchronous screen recorder. Captions require a configured speech provider.
Loom records screen and camera messages that viewers can watch through a shared link. It provides video comments, viewer analytics and AI features with plan and recording requirements. Downloads depend on the user's plan, role and sharing settings. Evaluate the recorder, viewing experience and permissions directly before replacing a video workflow with written updates or live calls.
Review how Polybase and Loom approach the work your team needs to do.
Based on publicly available information about Loom as of 14 October 2026. Products evolve — plans and features may have changed; please verify details with the vendor. Spotted something out of date? Let us know at [email protected].
A practical sequence for planning the change, moving the useful material and introducing the new workspace.
List recordings, audiences and links that must remain available. Confirm your Loom plan and role allow downloading; Starter users cannot download videos, and other plans have role restrictions. Save permitted MP4 files and preserve original access during the pilot. Polybase does not automatically import Loom videos, comments, analytics or viewing history.
Try written standups in a thread, instructions in a shared document and interactive walkthroughs in a live call. Keep asynchronous video when viewers need to watch a demonstration at different times. These are deliberate workflow choices, not an automatic conversion of a video library.
Create channels for the relevant teams or projects, enable the needed tools and test access with real readers and editors. Keep discussion, documentation and follow-up tasks beside each other. A link to an existing Loom video still relies on Loom's sharing permissions.
Start a channel call and test screen sharing on the team's actual devices. If recording is needed, configure Egress and storage, then verify the participant controls. Capture the outcome in a document with shared web/desktop text editing, presence and version history. Test the LiveKit deployment and speech provider separately for restricted networks.
Write decisions and create tasks from useful chat messages, confirming owners and next steps. Automatic AI call summaries and action items remain roadmap items. Recording subtitles and transcript downloads need a configured transcription provider. Keep Loom where its recorder, video sharing and analytics remain necessary.
The additional workspace capabilities to consider when comparing Polybase with Loom.
Channel threads and documents provide a written place for decisions and updates. Search and access follow the workspace's permissions and retention. Link relevant videos when visual context matters rather than requiring every update to use the same format.
Polybase calls use WebRTC through a self-hosted LiveKit media server, encrypted in transit with DTLS-SRTP. Screen sharing, noise suppression and background effects depend on supported devices; live captions require a configured speech provider. Use a live call when viewers need to ask questions together.
Text documents and wiki pages support shared editing on web and desktop, with presence and version history. Update written instructions when the process changes, and keep video links when the demonstration remains useful. This does not convert an existing Loom recording into an editable document.
Users can turn a chat message into a task and confirm its details and owner. List, Board and Timeline task views help track the follow-up. Loom also offers AI workflows and connected tools; compare how each team will review and manage its actual action items.
Choose Polybase's EU-region cloud, a private VPC or your own infrastructure. Offline calls require LiveKit in the same local network. Recording also needs Egress and configured storage; speech features require an available provider. Validate the complete deployment before promising an offline recording or caption workflow.
Polybase Core combines Chat, Tasks, Drive, Calls and Flows at €10 per user/month. Email and Polyspace are separate add-ons; Canvas visual whiteboards are a €5 per user/month add-on, distinct from task Board views. Check recording storage and speech-provider costs in your deployment budget.
Common questions about switching from Loom to Polybase.
Zoom is meetings as a destination. Polybase starts calls from the channel you're already in — with captions built in.
See the comparisonCalls start in the channel or DM you're already in — no meeting links, no calendar hop — and you can self-host down to air-gapped.
See the comparison