Use case · 03

Bring new teammates into one workspace .

Give new teammates one place to find the conversations, documents and decisions they need, with a single account to set up.

Invite

1 email

Accounts to set up

Sign-in

Magic link

Guest access

Per channel

Manifesto

Onboarding is a product, not a checklist.

Most companies onboard people the same way they onboarded their first hire — a spreadsheet, a Google Drive folder and a prayer. Polybase treats onboarding as a first-class product surface, so new teammates find the context they need the moment they arrive — and start contributing in days, not weeks.

Before · After

Day-one clarity, not day-thirty chaos.

The old onboarding

Seven logins
Slack, Jira, Notion, Zoom, GitHub, Drive, Linear — all provisioned by hand.
A Notion treasure hunt
Handbooks that link to pages that link to PDFs that link to nothing.
Tribal knowledge meetings
Five intros, eight acronyms, zero written record.
First PR in week 3
By the time they ship, they've forgotten half the context.

With Polybase

One invite, one workspace
A single email invite with the right role opens every channel, doc and task they need.
An assistant that knows the history
New joiners ask Polybase AI 'why is it built this way?' and get answers from the team's actual record.
Context by default
The decisions, docs and threads behind the work are already there — no meetings needed to catch up.
Shipping sooner
Because the rooms they need are already open, searchable and in context.

Why it works

Three unfair advantages at ramp.

(01)

One invite, every room

No IT queue to chase. An email invite with a role opens chat, tasks, docs, calls and AI in one step.

(02)

Living team memory

Every decision, spec and call is searchable and attached to its project — forever.

(03)

AI buddy, day one

Polybase AI answers 'why did we build it this way?' using actual team history.

The setup

Ramp, simplified.

Invite email

Role-based access from a single invite.

Passwords required

Magic-link sign-in gets people in without a password.

Modules from day one

Chat, tasks, docs, boards, calls and more — one account.

Channel for guests

Guest access stays scoped to the channel you invite them to.

How it works

From offer letter to real work in a week.

01
Day 0 · Send the invite
One email invite with the right role. Sign-in is a magic link — no password ceremony, no IT queue.
02
Day 1 · Arrive in context
Channels, docs and tasks are already organised — from a workspace template or your team's live setup, with the history attached.
03
Day 2–3 · Pick up real work
A starter task from the board, with the thread and doc that explain it one click away.
04
Day 5 · Contribute with confidence
Questions go to the AI assistant or the thread — not to a calendar full of catch-up meetings.

FAQ

About onboarding with Polybase.

You send an email invite with the right role. Sign-in works with a magic link, and the workspace stays invite-only. SSO and SCIM provisioning are on our roadmap.

Polybase augments them. Your existing playbooks live as docs the AI assistant can read and surface when a new hire asks.

Only those the new hire has access to. Polybase AI respects the same permissions as a human teammate.

Next step

Make week one the week they ship.

We'll run a 30-minute onboarding audit across your current stack and design a Polybase rollout tuned to your next cohort — from the first invite to the first shipped task.

Design our onboarding See download options

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